New proposals for this call cannot be accepted because the submission deadline has now passed.

Call name: Polar Access Fund 2023

Deadline for application: 19 January 2023 12:00

Please complete all mandatory fields and press "Save Draft" or "Submit".

REMINDER ABOUT ELIGIBILITY RULES Applicants are reminded to study the eligibility rules for this call closely. Ineligible applications will not be submitted to evaluation. To be eligible, proposals must notably respect the call’s general aims, the definition of the call’s target public, eligible costs as well as geographic focus. Proposals for field trips which are not taking place in the frame of an already approved and funded research project (overarching project) will be considered ineligible. Applicants who have already been on field trips in polar regions will not be declared ineligible but should duly explain which trips have been completed and how the proposed field trip distinguishes itself from previous opportunities. A complete application consists of: 1) Completed online application form 2) Attachments to be uploaded into online application form as PDF: 2.1) CV of the applicant, including a publication list (compulsory – free format) 2.2) Letter of support by supervisor at Swiss affiliated institution (compulsory – free format) 2.3) Letter of support by local partner (optional – free format) Please be aware that the applicants will need to include an ORCiD ID, for themselves and their overarching project supervisor. SUBMISSION INFORMATION Please complete all mandatory fields in this form and attach files where required. You can save drafts as you go along, but to do so, make sure that all mandatory fields have entries. Please ensure you submit the application for evaluation; any unsubmitted proposals will not be evaluated. The online application form will be closed on the deadline date. No late applications will be accepted – no exceptions! Should you encounter any problem in the submission process, contact: grants@swisspolar.ch.

Application form

Part 1: General Information

Applicant

ORCID iD*

Enter your ORCID iD (e.g.: 0000-0002-1825-0097).
Please create an ORCID iD if you do not already have one

First name(s)*

Your name is populated from your ORCID record. If you would like to change it please amend it in ORCID

Surname(s)*

Your surname is populated from your ORCID record. If you would like to change it please amend it in ORCID

Academic title*

Gender*

Career stage*

Date of PhD

Where applicable, please enter the date on which you were awarded, or expect to be awarded your PhD (use the format mm-yyyy)

Email*

Please write a valid email address. You will receive a confirmation email when saving and submitting your application form. This email address will also be used for communication purposes

Phone*

Phone number e.g.: +41222222222 . Extension can be added with xNN at the end

Organisation(s)*

Please select the organisation(s) to which you are affiliated for the purposes of this proposal. If they are not available amongst the options provided, type the full name and click on “Create”

Group / lab

Please type the names of the group(s) or laboratories to which you are affiliated for the purposes of this proposal

Professional postal address*

Please enter the professional postal address to which correspondence related to this proposal can be sent. Correspondence will be addressed to the applicant

City*

Postcode*

Country*

Proposed project

Title*

Name of the proposed project

Geographical focus*

Arctic

Antarctic

High-altitude

Select all options describing the geographical focus of this project

Precise region

More precise location of the proposed project (not coordinates)

Keywords*

Please select at least 5 keywords that describe the proposed project. If the keywords you are looking for do not exist, then add each term separately

Start date*

Date on which the project to be funded by SPI, is expected to start

End date*

Date on which the project to be funded by SPI, is expected to end

Duration months*

Expected duration of the project in months

Overarching project

Please add the following details describing the overarching project to which this proposed project would contribute.

Title*

Title of the project

Please add the details of the overarching project supervisor.

ORCID iD*

Enter the supervisor's ORCID iD (e.g.: 0000-0002-1825-0097).
Please ask the supervisor to create an ORCID iD if they do not already have one.

First name(s)*

Surname(s)*

Academic title*

Organisation(s)*

Please select the organisation(s) to which the supervisor belongs. If they are not available amongst the options provided, type the full name and click on “Create”

Group / lab

Please type the names of the group(s) or laboratories to which the overarching project supervisor belongs.

Part 2: Proposed project description

Summary of the proposed field trip (maximum 400 words)*

Concise statement of the goals, milestones and significance of the field trip.

Description of the scientific work to be undertaken during the field trip (maximum 1600 words)*

Describe the scientific goals of the field trip and methodology to be used, and outline the advantages of the study site(s) in view of the realisation of the said scientific goals.

Overarching scientific project towards which the field trip will contribute*

Describe the existing overarching scientific project into which the field trip would be inserted (incl. funding and duration). Particularly highlight the added-value of the field trip for the existing project as well as the project’s link with issues related to climate change.

Feasibility and local partners*

Compile a precise list of requirements (access to infrastructure, etc.) Outline the feasibility, existing local contacts or support and the logistics involved.

Risk assessment (maximum 400 words)*

Provide a risk analysis of the proposed project and the foreseen mitigation measures. Risks to be assessed should include the health and safety of participants during the project, but also aspects that could negatively impact the successful realisation of the later.

Expected outcomes (maximum 250 words)*

Please describe the expected outcomes of the proposed project, including sample archives, datasets and publications. Please specifically outline the planned analytical work and valorisation of the samples/data to be collected during the fieldtrip and clarify whether resources are or will be available for such work. Additionally, specify the repository each anticipated dataset will be shared in, as well as its envisaged accessibility (i.e., closed, mediated, embargoed, open).

Description of the measures to reduce and compensate the carbon footprint (maximum 200 words)*

Offsetting of carbon emissions is an eligible cost, if not already an option provided by the institution of the applicant. Describe the measures and strategies taken to reduce carbon emissions off and in the field, as well as possible compensation measures (whether funded by SPI or not). Please include the related costs in the "Budget requested" Section.

List previous field trips to polar regions (if any)

Please list destination, purpose, collaboration partners and duration

Additional aspects (maximum 200 words)

Please highlight here any useful additional aspects

References*

Websites, links to publications, etc. which might be useful in assessing the proposed project.

CV of the applicant, including publication list as PDF*

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Please upload a copy of your CV, including publication list

Letter of support from supervisor at Swiss home institution as PDF*

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Please upload a letter of support from the supervisor at Swiss home institution

Letter of support from local partner as PDF

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Please upload a letter of support from a local partner

Part 3: Budget requested

Maximum budget: 20'000.00 CHF

For each cost category, please give details of all items and related costs.
For details on eligible costs and budget structure, please refer to the call text.

Category	Details	Total (CHF)
Logistics Budget required for logistics that would be needed for the proposed work, such as shipment of goods, access to a station etc.
Equipment / consumables Budget required for equipment or other consumables that would be needed for the proposed work.
Lodging / board Budget required for accommodation and food.
Travel Budget required for travel needed for the proposed work.
Carbon emissions compensation Budget required to compensate for carbon emissions.
Other Budget required for other items not listed here.

I agree to my personal data being saved by SPI for the administration of my proposal* By ticking this box you agree to the Swiss Polar Insitute (SPI) storing your personal data for the purpose of administering your proposal. The data you provide here will be kept private and held securely by the SPI. Anonymised statistics will be produced about the proposal applications. If your proposal is selected for funding, your data will also be used for the administration of your project and may contribute to scientific metadata for the project.

I would like to receive news about SPI and future opportunities By ticking this box you agree to receiving news and future opportunities from SPI. Your contact details will not be used for other purposes.

After saving your draft proposal you will be able to edit the proposal until the call deadline. Unsubmitted drafts will not be evaluated.
Please make sure to submit the final version of your proposal before the call deadline. Once you have submitted your proposal you will no longer be able to make any modifications.